Codeaza Technologies

Manual Ingestion — Cost & Approval

Loading equipment parts manuals into the Intella AI platform

Prepared for Intella Parts Prepared by Codeaza Technologies Date 17 July 2026 Valid 30 days

This is the cost to load a batch of equipment parts manuals into Intella so they become searchable through the AI assistant. The figures are based on the JLG run we have already completed — real, observed numbers, not guesses. Please review and approve at the bottom so we can proceed.

Total to approve

~$1,775

Manuals

~2,000

Turnaround

~1–2 weeks

Cost breakdown

Item	Detail	Cost
Engineering	~40 hrs × $40/hr	~$1,600
AI processing — JLG manuals	1,099 manuals	~$140
AI processing — Hyster & Yale cleanup	930 manuals	~$35
Total	~2,000 manuals	~$1,775

That's roughly 90 cents per manual, all-in (engineering + AI processing). All figures include a safety margin for retries and reprocessing.

How we keep the AI cost low. We run the manuals through OpenAI's Batch service, billed at half the standard rate. We started on the instant service, saw it was too slow and costly at this volume, and switched — cutting the processing cost by roughly half.

What's included

Full ingestion & indexing of manuals into Intella✓
Section-title cleanup for search quality✓
Engineering rate$40 / hr
Engineering effort~40 hours (≈1–2 weeks)
AI processing (Batch pricing)~$175
Cost per manual, all-in~$0.90

Approval to proceed

Approving authorises Codeaza Technologies to complete the manual ingestion at the total above. One practical note: the current run paused at the OpenAI account's $120 monthly spending limit — raising that limit lets us finish the remaining manuals without interruption.

Approved by (name)

Signature / date